Bishop Moore Catholic Student Media Participation & Content Contribution Agreement

The Bishop Moore Catholic Student Media Program provides students with opportunities to develop their photography, videography, broadcasting, and journalism skills while documenting the activities, achievements, and experiences of our school community.

Students participating in the program serve as representatives of Bishop Moore Catholic High School. Participation is a privilege that carries responsibilities to the school, its students, and the broader community. These expectations apply to all approved student media participants, regardless of course enrollment or equipment ownership.

Media Authorization and Access

• Students must receive authorization from the appropriate faculty advisor or school administrator before participating in an event as a school media representative.
• Media credentials and event access are granted at the discretion of Bishop Moore Catholic and may be restricted or revoked at any time.
• Students must obtain approval for each event they intend to cover unless otherwise authorized. Previous access does not guarantee approval for future events.
• Media credentials do not automatically grant access to sidelines, playing surfaces, locker rooms, backstage areas, or other restricted locations.
• Students must comply with all school, Athletics Department, FHSAA, venue, and event-specific policies and instructions.
• Students are expected to conduct themselves professionally and avoid interfering with participants, officials, spectators, or event operations.
• Independent Off-Campus Coverage: Students may voluntarily attend off-campus events to photograph or record activities involving Bishop Moore Catholic. Unless expressly authorized by school administration, such attendance is independent and does not constitute an official school assignment. Students are responsible for arranging transportation, obtaining admission or media access directly from the host venue, and complying with all applicable event policies. Participation in the Student Media Program does not guarantee or endorse access to events hosted by other organizations.

Service to the School Community

Participation in the Student Media Program is intended to serve Bishop Moore Catholic and its community. Students granted media access are expected to fulfill their assigned responsibilities, contribute meaningful coverage, and prioritize the needs of the school over personal interests. 

• Students must make a good-faith effort to fulfill their assigned coverage responsibilities, including documenting the event or activity as directed by their faculty advisor.
• Students are expected to capture a representative collection of photographs or other media that reflects the event, rather than focusing exclusively on particular individuals or personal interests.
• Media access may not be used for personal financial gain or independent commercial purposes.
• Students may not sell photographs or videos, solicit paid assignments, accept payment for event coverage, or otherwise monetize content produced through school-granted media access.
• Students may not use school-issued media credentials to promote or operate a personal photography or videography business.
• Students may not withhold photographs or videos from the school for the purpose of selling or exclusively distributing their work.
• Students may use approved work in personal educational portfolios, college applications, or demonstrations of their skills, provided such use complies with school publication policies, privacy requirements, and applicable event restrictions.

Media Submission and Vidigami Requirements

A core responsibility of all Student Media Program participants is contributing their work to Bishop Moore Catholic through Vidigami, the school's designated platform for sharing photography and other supported media with the school community. 

This requirement applies to all students participating in the program, regardless of whether they use personally owned or school-provided equipment.

• Students must submit their usable, school-appropriate photographs and other supported media from approved assignments to Vidigami.
• Media must be uploaded promptly following each event and within any deadline established by the supervising faculty advisor.
• Students are expected to submit a representative collection of their work, including their strongest images, rather than reserving selected content for personal distribution.
• Submitted photographs must be of sufficient quality and resolution for school publications and community use.
• Submitted work must not contain promotional watermarks, advertisements, or commercial branding.
• Students must follow established procedures for organizing, labeling, and submitting media.
• Videos and other media that cannot be submitted directly to Vidigami must be delivered through an alternative school-approved method as directed by the faculty advisor.
• Submission of media does not guarantee publication or distribution. Bishop Moore Catholic reserves the right to review, select, edit, and manage submitted content in accordance with school policies.
• Students grant Bishop Moore Catholic nonexclusive, royalty-free permission to use, reproduce, edit, publish, display, archive, and distribute submitted work for school-related educational, editorial, athletic, promotional, and community purposes, subject to applicable privacy and consent requirements.

Copyright Ownership and Media Usage Rights

Students participating in the Bishop Moore Catholic Student Media Program retain copyright ownership of their original photographs, videos, and other media unless otherwise established by a separate written agreement.

In consideration of participation in the Student Media Program and the opportunities provided through school-approved media access, students grant Bishop Moore Catholic High School a perpetual, nonexclusive, worldwide, royalty-free license to use media created and submitted in connection with their participation in the program.

This permission includes, but is not limited to, the following:

• Reproducing, publishing, displaying, distributing, and archiving submitted photographs, videos, and other media.
• Using submitted work in school yearbooks, publications, websites, social media, broadcasts, promotional materials, admissions materials, and other school-related communications.
• Sharing submitted media through Vidigami and other school-approved platforms for access by the Bishop Moore Catholic community.
• Editing, cropping, formatting, and adapting submitted media as necessary for school publications and communications.
• Providing submitted media to authorized school departments, publishers, production partners, and service providers for approved school-related purposes.
• Continuing to use and archive submitted work after a student's graduation, withdrawal, or departure from the Student Media Program.

Students acknowledge that Bishop Moore Catholic may use submitted media for authorized school purposes without additional permission, compensation, or royalty payments. This includes publications or materials distributed or sold by the school, such as the yearbook.

This agreement does not transfer copyright ownership to Bishop Moore Catholic. Students retain the right to use their original work for educational portfolios, college applications, and other permitted noncommercial purposes, subject to school policies, privacy requirements, and applicable venue restrictions.

Students affirm that they have the necessary rights to grant permission for the original media they submit. Any third-party copyrighted materials must be appropriately authorized before submission.

All media usage remains subject to applicable student privacy policies, publication permissions, and restrictions imposed by event organizers or host venues.

Copyright and Media Usage Acknowledgment

By acknowledging this agreement, the student and parent or guardian understand that original media created and submitted through participation in the Student Media Program may be used, edited, published, distributed, and archived by Bishop Moore Catholic High School without additional compensation.

The student retains copyright ownership of their original work while granting Bishop Moore Catholic perpetual, nonexclusive, royalty-free permission to use submitted media for authorized school purposes. This permission remains in effect after the student's graduation, withdrawal or unenrollment from Bishop Moore Catholic High School, or departure from the Student Media Program for any reason.

Professional Conduct and Media Ethics

• Students must represent Bishop Moore Catholic professionally and respectfully while participating in school media activities.
• Students must respect the privacy, safety, and dignity of individuals being photographed or recorded.
• Students must follow school policies regarding media permissions, student privacy, and the publication or distribution of content.
• Students must not misrepresent their affiliation, credentials, or authority while covering school events.
• Students must follow the instructions of their faculty advisor, school administrators, and authorized event personnel.

Accountability and Media Privileges

Failure to fulfill assigned responsibilities, submit required media, follow established policies, or comply with the terms of this agreement may result in the suspension or revocation of Student Media Program privileges.

Participation in the program does not guarantee media credentials, event admission, or continued access to school activities.

Student and Parent/Guardian Acknowledgment

By acknowledging this agreement, the student and parent or guardian confirm that they have read and understand the expectations and responsibilities associated with participation in the Bishop Moore Catholic Student Media Program.

The student agrees to participate in service of Bishop Moore Catholic, use media access exclusively for authorized school-related purposes, refrain from personal commercial activity, and contribute their work to the school community through Vidigami. 

Electronic Signature & Acknowledgment

By entering my full legal name and submitting this form, I acknowledge that I have read, understand, and agree to the terms and conditions outlined in this agreement.

I understand that my electronic signature constitutes my consent and carries the same intent and effect as a handwritten signature. I certify that the information provided is accurate and that I am the individual identified by this signature.

Bishop Moore Catholic Student Media Equipment Loan Agreement

Students participating in school-approved media activities may be granted access to school-owned equipment, including cameras, lenses, microphones, audio recorders, tripods, lighting, computers, and other production accessories. This equipment is provided to support photography, videography, broadcasting, journalism, and other media projects associated with Bishop Moore Catholic High School.

Because this equipment is valuable, fragile, and often shared among multiple students, students are expected to use it responsibly, maintain it in satisfactory condition, and return it promptly. The following agreement outlines the expectations and responsibilities associated with borrowing and using school-owned media equipment.

Equipment Authorization and Training

Before a student may use or check out school-owned media equipment without direct supervision, the following requirements must be met:

• This agreement must be acknowledged by the student and a parent or guardian.
• The student must receive authorization from the faculty advisor or designated staff member.
• The student must complete any required equipment training, which may include:
  • Equipment check-out and return procedures
  • Proper operation, handling, and storage of equipment
  • Basic equipment maintenance and care
  • Guidelines for photography, videography, and audio recording
  • Student responsibilities and equipment liability

Equipment Use and Check-Out Procedures

• School-owned media equipment may only be used for school-approved activities, events, and projects.
• Equipment may not be borrowed or used for personal projects, commercial purposes, or activities unrelated to Bishop Moore Catholic without prior authorization.
• Students must obtain permission before removing equipment from campus.
• Equipment must be returned within 24 hours of use unless an alternate return time has been approved by the faculty advisor.
• Equipment checked out on a Friday must be returned on Monday unless otherwise instructed.
• Students may not lend, transfer, or allow another individual to use equipment checked out under their name without prior authorization.
• Students are responsible for all equipment and accessories assigned to them until they have been properly checked back in.

Equipment Care and Student Responsibility

Students are expected to exercise reasonable care when handling, transporting, and storing school-owned equipment. Negligence or misuse includes, but is not limited to:

• Leaving equipment unattended or unsecured
• Improperly storing equipment, including leaving it in vehicles or unprotected backpacks
• Dropping equipment or exposing it to unnecessary physical damage
• Exposing equipment to rain, liquids, excessive heat, or other hazardous conditions without appropriate protection
• Losing equipment or any assigned accessories
• Using equipment in an unsafe or unauthorized manner
• Failing to report damage, loss, or malfunction promptly

Any damage, loss, or equipment malfunction must be reported to the faculty advisor immediately. Students should not attempt to repair damaged equipment or arrange for outside repairs. All repairs and servicing must be coordinated through Bishop Moore Catholic High School.

Equipment Return and Media Management

• All equipment must be returned clean, properly organized, and in satisfactory condition.
• Students must return all accessories, including batteries, chargers, memory cards, cables, and cases.
• Rechargeable batteries must be placed in their designated chargers upon return when instructed.
• Students are responsible for transferring or submitting captured photos, videos, and audio recordings as directed by the faculty advisor.
• Memory cards and recording media should only be cleared or formatted after confirming that all required content has been properly transferred.
• Failure to return equipment on time, follow procedures, or exercise proper care may result in the suspension or revocation of equipment privileges.

Student Media Guidelines

• Students must represent Bishop Moore Catholic High School appropriately and professionally while participating in school media activities.
• Photography, video recording, and audio recording must be conducted for authorized school-related purposes.
• Students must respect the privacy, safety, and dignity of individuals being photographed or recorded.
• Students must follow all school policies and instructions regarding media coverage, access to events, and publication of content.
• Media captured using school-owned equipment for school-approved projects must be submitted to the appropriate faculty advisor or designated school platform as instructed.

Equipment Damage, Loss, and Liability

If school-owned equipment is damaged or lost while in a student's possession, the student and/or parent or guardian may be held responsible for the partial or full cost of repair or replacement, based on the circumstances and appropriate retail value of the equipment. 

The student who checks out equipment is responsible for its care, security, and authorized use. Equipment may not be shared with or transferred to another individual without prior approval. 

Acknowledgment and Agreement

By acknowledging this agreement, the student and parent or guardian confirm that they have read and understand the expectations, responsibilities, and potential liabilities associated with using school-owned media equipment.

The student agrees to follow all equipment procedures, use school-owned equipment only for authorized purposes, and comply with the directions of the supervising faculty advisor or designated school personnel.

Failure to comply with this agreement may result in the loss of equipment privileges and/or additional disciplinary action in accordance with school policies.

Bishop Moore Catholic Personal Media Equipment Use Agreement

Students participating in the Bishop Moore Catholic Student Media Program may be authorized to use personally owned photography, videography, audio, and other production equipment while completing approved school media assignments.

The use of personal equipment is voluntary and does not guarantee media credentials, event access, or authorization to participate in any particular assignment.

Equipment Authorization

• Students must receive approval from the appropriate faculty advisor or school administrator before using personal equipment for school media assignments.
• Students are responsible for ensuring their equipment is appropriate for the assigned activity and complies with applicable school and venue restrictions.
• Approval to use personal equipment does not authorize access to restricted locations or activities without the appropriate media credentials.
• Students must comply with all applicable school, Athletics Department, FHSAA, venue, and event-specific policies regarding equipment use.

Equipment Care and Responsibility

Students and their parents or guardians assume responsibility for the transportation, maintenance, storage, and security of personally owned equipment used during school media activities.

• Students are responsible for maintaining and securing their personal equipment during transportation and event coverage.
• Students must exercise reasonable care when using equipment in crowded, active, or potentially hazardous environments.
• Students should not leave equipment unattended or unsecured.
• Students are responsible for any necessary equipment maintenance, repairs, or replacement.
• Bishop Moore Catholic does not provide insurance coverage for personally owned media equipment unless expressly stated in an applicable school insurance policy.
• Bishop Moore Catholic does not assume responsibility for the loss, theft, or damage of personally owned equipment, except as otherwise required by applicable law or school policy.

Personal Equipment and School Responsibilities

The use of personally owned equipment does not alter the student's responsibilities under the Bishop Moore Catholic Student Media Participation & Content Contribution Agreement.

Students using personal equipment remain subject to all school media policies, faculty supervision requirements, and event access restrictions.

Students who wish to borrow school-owned equipment must separately complete the appropriate school equipment loan agreement and follow all established check-out procedures.

Student and Parent/Guardian Acknowledgment

By acknowledging this agreement, the student and parent or guardian confirm that they understand the responsibilities and potential risks associated with using personally owned equipment during school-approved media activities.

The student and parent or guardian acknowledge that they are responsible for the care, maintenance, transportation, and security of their personal equipment and understand that Bishop Moore Catholic does not guarantee protection against equipment damage, loss, or theft.

Electronic Signature & Acknowledgment

By entering my full legal name and submitting this form, I acknowledge that I have read, understand, and agree to the terms and conditions outlined in this agreement.

I understand that my electronic signature constitutes my consent and carries the same intent and effect as a handwritten signature. I certify that the information provided is accurate and that I am the individual identified by this signature.

Bishop Moore Catholic Voluntary Off-Campus Media Attendance & Independent Travel Liability Waiver

Students participating in the Bishop Moore Catholic Student Media Program may independently choose to attend off-campus events, including away athletic competitions, performing arts events, and other activities, for the purpose of photography, videography, or media coverage.

Attendance at these events is entirely voluntary and undertaken at the discretion of the student and their parent or guardian. Unless expressly designated otherwise by school administration, independent attendance at an off-campus event is not a school-sponsored, school-supervised, or school-directed activity.

Independent Transportation and Attendance

• Students and their parents or guardians are solely responsible for arranging and approving transportation to and from off-campus events.
• Bishop Moore Catholic does not provide, arrange, coordinate, or supervise transportation for independently attended events.
• Students are responsible for complying with applicable driving laws, licensing requirements, and transportation regulations.
• Parents or guardians are responsible for determining whether their student may attend an off-campus event and for ensuring appropriate transportation and supervision arrangements.
• Any expenses associated with transportation, admission, parking, or attendance are the responsibility of the student and their family.

Media Access and Venue Authorization

Bishop Moore Catholic does not arrange, sponsor, endorse, or guarantee media access for students independently attending events hosted by another school, organization, or venue. 

• Students are solely responsible for contacting the host organization and obtaining any required admission, permission, or media credentials.
• Participation in the Bishop Moore Catholic Student Media Program does not constitute an endorsement, recommendation, or authorization to obtain media access at another venue.
• Bishop Moore Catholic will not issue credentials, letters of endorsement, or other documentation to facilitate independent student media access at away events.
• Students may not represent themselves as school employees, official school media representatives, or individuals acting under the school's direction when independently requesting access.
• All media access decisions are made exclusively by the host school, organization, or venue.
• Students must comply with all host venue policies, FHSAA regulations, event restrictions, and instructions from authorized personnel.
• Students must respect all restricted areas, including sidelines, playing surfaces, locker rooms, and other designated locations.
• Bishop Moore Catholic is not responsible for denied admission, revoked credentials, restricted access, or other decisions made by a host organization.

Voluntary Participation and Assumption of Risk

Students and their parents or guardians acknowledge that independently attending off-campus events involves risks, including those associated with travel, traffic accidents, unfamiliar facilities, crowds, athletic activities, weather conditions, and other circumstances beyond the control of Bishop Moore Catholic.

By voluntarily choosing to attend these events, students and their parents or guardians acknowledge and accept responsibility for their independent travel arrangements, personal safety decisions, and compliance with venue requirements.

Bishop Moore Catholic does not provide supervision, security, transportation, or other event-related services to students who independently attend off-campus activities.

Liability Release and Acknowledgment

As the parent or legal guardian of the participating student, I acknowledge that my student's attendance at independently selected off-campus events is voluntary and is not required, organized, directed, or supervised by Bishop Moore Catholic High School.

I understand and agree that responsibility for transportation arrangements, admission, media access, and supervision rests with the student and their parent or guardian.

To the fullest extent permitted by applicable law, I agree to release Bishop Moore Catholic High School, the Diocese of Orlando, and their respective officers, employees, and representatives from claims arising from my student's independently arranged transportation or voluntary attendance at an off-campus event that is not sponsored, organized, directed, or supervised by the school.

This release is intended to apply only to risks and circumstances associated with independent travel and voluntary off-campus attendance. It does not waive any claim or liability that cannot lawfully be waived.

Student Media Program Responsibilities

Students who independently attend off-campus events remain responsible for complying with applicable Student Media Program policies, including professional conduct, noncommercial use of school-granted access, and the submission of eligible media to Vidigami.

The school's acceptance or publication of photographs or videos from an independently attended event does not constitute sponsorship, endorsement, supervision, or authorization of the student's attendance or activities at that event.

Parent/Guardian Acknowledgment

By acknowledging this agreement, I confirm that I am the parent or legal guardian of the participating student and understand the following:

• My student's attendance at off-campus events is voluntary and independently arranged.
• I am responsible for authorizing and arranging appropriate transportation and supervision.
• Bishop Moore Catholic does not sponsor, supervise, or assume responsibility for independently attended off-campus events.
• My student is responsible for obtaining permission and complying with the policies of the host venue.
• Bishop Moore Catholic does not guarantee or endorse media access at other schools or facilities.
• I have read and understand the liability release and acknowledgment described above.

By signing, I acknowledge that I understand these responsibilities and voluntarily authorize my student to independently attend off-campus events under the conditions described in this agreement. 

Electronic Signature & Acknowledgment

By entering my full legal name and submitting this form, I acknowledge that I have read, understand, and agree to the terms and conditions outlined in this agreement.

I understand that my electronic signature constitutes my consent and carries the same intent and effect as a handwritten signature. I certify that the information provided is accurate and that I am the individual identified by this signature.